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My Calendar Is Full


Robby

I know it sounds crazy, but I can guarantee you that I can’t meet you for the next two weeks. My calendar is full.

That’s because every Monday morning, I go through and confirm that I have all my time blocked out for the next two weeks. If there’s a gap in my day between appointments, I fill that time with an appointment that simply says Work. I’m working most of the time, and putting it on my calendar is the first step to clarifying my responsibilities.

Just writing Work isn’t enough to make me to do work, of course. My calendar also includes at least one hour every day to process my to-do list and another hour every day to process email. I may move these around to different days or expand them as needed, but I try to use my Monday morning scheduling time to reserve these spaces.

Furthermore, as I’m going through my todo list, I get a better sense for how long tasks will take. If it’s under five minutes, I take care of it right away. But a todo item is significant, I change an upcoming Work block to list the item.

Actively managing my calendar this way really works for me. It helps me get more done and be more relaxed. How about you? What’s your strategy for running your calendar?

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About the Blogger: Robby Slaughter is a productivity speaker and expert. He is a principal with a AccelaWork, an Indianapolis consulting firm.

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Wed, April 13 2011 » Personal Organization, Time Management

One Response

  1. Jessica Journey April 27 2011 @ 9:49 pm

    I also take time to fill-out my calendar and coordinate my schedule with my to-do items.

    I try to pay attention to the time that I set aside for preparing for meetings and following-up after meetings. I need this time reserved, so that I can make progress on critical projects that involve multiple people. It works for me!

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