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How To Write an Email, Part 5: A Complete Signature

I’m coming to nearly the end of my multi-part series on how to write a productive, effective email. This tip may be the easiest one of all, because once you set it up you never have to worry about it again. Here’s a sample of an email I received which illustrates the problem: Bob, Sounds […]

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Thu, October 6 2011 » Personal Organization, Technology Tips » No Comments

How To Write an Email, Part 4: Just One Topic

I’m about to invoke a tired saying in my ongoing discussion about how to write an email. You know how they say less is more? Well, it’s painfully true in email as well. Write a long, complicated email with a dozen different ideas and no one will read it. Write a short email with exactly […]

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Fri, August 5 2011 » Personal Organization, Technology Tips » No Comments

How To Write an Email, Part 1: The Structure

Let’s face facts: we all receive a ton of email. Much of that email is going to be scanned at best, and a lot is going to be junked right away. When you write email to someone else, how you choose to write it is going to have a tremendous impact on whether or not […]

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Fri, June 17 2011 » Technology Tips » No Comments

Document Editing Via Reply-All

Want to know one the best ways to kill productivity in your office? No, I’ll cover setting up an office pool in another article. Instead, try sending out an email with an attached document that reads: “Here’s my draft; edits and feedback welcome!” Doing this is like throwing candy into a room full of school […]

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Fri, June 3 2011 » Personal Organization, Technology Tips, Time Management » No Comments

Converting Phone Calls to Emails

If you ever hear someone reciting a long sequence of numbers or letters over a phone call, it’s a good sign that the message they are sending really should be an email instead. After all, who really wants to hear ” Type H T T P colon forward slash forward slash double-u double-u double-u amazon […]

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Mon, May 23 2011 » Personal Organization, Stress and Mindfullness, Technology Tips, Time Management » No Comments

The Perfect To-Do Item

Most people try to make lists of things to-do, but not all of us actually do them. What’s the best practice for putting something on your to-do list? Verb-Subject: If you can, try to write every to do item as an action word followed by a specific noun. So instead of putting “report”, write out […]

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Wed, April 20 2011 » Technology Tips, Time Management » No Comments